Report on Council: March 25, 2013

Report on Council
March 25, 2013

Committee of the Whole Meeting: 9:00 am – 12:10 pm, 12:45 pm – 2:22 pm, 2:45 pm – 3:07 pm
Confidential Closed Session: 2:22 pm – 2:45 pm
Regular Meeting: 7:00 pm – 7:40 pm
Mayor Millar, Deputy Mayor Lawrence, Councillors Claire, Warren, Wishart
Deputy Mayor Lawrence in the Chair for the Committee of the Whole, Mayor Millar in the Chair for Council


McMahan Water System Update and Proposed Work Plan
The Township has assumed operation of the McMahan water system, which is not in compliance with current standards. A temporary supply is being provided from the Bluewater System, but a long term solution is needed. Jeff Langlois of R.J. Burnside & Associates presented an overview of the options for the McMahan Water System. They are:

  1. Upgrading the McMahan system to compliance as a stand-alone system;
  2. Fragment the system and have residents install individual or shared systems;
  3. Upgrade the Bluewater System to supply McMahan and replace the McMahan system.

Council authorized Burnside to proceed with a Schedule B Municipal Class Environmental Assessment to evaluate the options and their compliance with Ontario legislation. The amount of $47,140 will be taken from the Water Reserve Fund for the EA. A Notice of Study Commencement and a Public Information Centre will occur. It would take 4-6 months from start to Notice of Completion.

OPP Quarterly Report
Inspector Jacques Bois of the Southern Georgian Bay OPP presented a summary of the 2012 Southern Georgian Bay Annual Report. Every officer now has a Blackberry to run plates and individuals. Vessel operator licenses can also be quickly checked. Soon officers will be able to dictate reports, keeping officers on the road instead of at their desks. At the end of April police marine boats will be launched for the season and the OPP will communicate with the Coast Guard and Ministry of Natural Resources on identifying shallow areas and other dangers in the water.


Simcoe County’s New Solid Waste Management Strategy.
Rob McCullough and Wilma Bureau of the County`s Waste Management Services presented and discussed the changes coming to solid waste collection and management in Tiny, effective April 1. The new contractor is BFI Canada, and new waste collection contracts will generate an annual savings of $2.1 million. Routes have been redesigned for efficiency and cost savings because they no longer have to follow municipal boundaries. Mondays are reserved for high seasonal areas and the remainder of the week is split into large geographic areas. Industrial, commercial and institutional locations have maximum limits on bags and blue boxes and must participate in diversion programs. BFI Canada Inc will use smaller vehicles to service smaller private roads in highly seasonal areas, and drop off locations that attract illegal dumping, animals and litter will be removed. Locations that cannot be serviced by a truck will be provided with a pass for drop off at a waste facility. The trucks are fueled with compressed natural gas which gives off fewer greenhouse gases than diesel. All vehicles have real time tracking devices. The technology tracks driving habits, and is able to provide images to verify issues with the County Contact Centre. Empty containers will be stacked inside each other. Collection on both sides of the street will occur in rural areas. Collection start up kits will be delivered to new residents. There are more on road supervisors. Bi-weekly yard waste will occur in the spring and fall for a total of 9 collections. For bulky items there will no longer be an annual free collection. From June to September customers can schedule an appointment with County Customer Service to pick up bulky items on the weekday designated for their area. A fee is paid at booking and the customer must provide a list of items (maximum 5). If there are more than 5 items the customer will be contacted to arrange another pick up and the remaining items must be removed from the side of the road until the next appointment.

County of Simcoe Official Plan – Potential OMB Hearing
Kris Menzies of MHBC Planning presented an overview of the impact of the new Simcoe County Official Plan on Tiny Township and on its implications for the development potential of Tiny’s shoreline areas. The new County OP does not provide clear direction regarding their future development. There are 3 development categories: existing lots of record, which may be in a registered plan of subdivision; lands with draft approved plans of subdivision and consents; lands that are designated as “shoreline” in the Township Official Plan but do not have a draft plan of subdivision approval nor approved consent. Council directed staff and the Township’s planning and legal consultants to approach the County of Simcoe and request that the Township Official Plan policy basis for the first two development categories be protected and designated in Simcoe’s Official Plan as a “Rural Exception”

Appointment of Integrity Commissioner
On July 9, 2012, Council considered a staff report regarding the adoption of a formal Code of Conduct and the appointment of an Integrity Commissioner. Funding for an Integrity Commissioner was approved in the 2013 budget. Municipalities are not required by law to appoint such a Commissioner, and only approximately 25 Ontario municipalities have done so. An Integrity Commissioner would have the power to access all municipal reports and information including records held by individual members of Council. They would be required to maintain secrecy in all matters that come to their attention during the course of inquiry. They have a right to initiate an inquiry after the receipt of a complaint from any individual. Reports received by Council from the IC would be made available to the public. Costs are as follows: Recruitment $500-$1,000, Training of Council and Staff $3,000, Retainer $1,000-2,500 per year, Review Code of Conduct $1,000-2,500, Hourly rate $150-350 for investigations.

Several Councillors were not convinced of the necessity for such an appointment at this time, As indicated in the legal opinion provided to Council, municipalities are not required to appoint an Integrity Commissioner nor are they required to legislate a Code of Conduct. In the absence of an Integrity Commissioner, Council would default to the voluntary “Rules of Decorum” contained in the Township’s existing Procedural By-law. The current Procedural By law contains a voluntary set of rules for Council meetings and acceptable behavior during a meeting (i.e. Rules of Decorum).

The motion to make the appointment was defeated 3-2, with Lawrence, Warren and Wishart opposed; Millar and Claire in favour.

Great Lakes and St. Lawrence Cities Initiatives Update
As Council representative, councilor Wishart reported that the group is mainly concerned with the St. Lawrence River, the International Lake superior and International Niagara Boards of Control. There is an absence if discussions of the Middle Great Lakes Board’s concerns with the water levels conditions. Councillor Wishart will work to impress on the GLSCI the need to regulate the water flow out of the Great Lakes and report back to Council on a regular basis.