CONFIDENTIAL / CLOSED SESSION: 11:35 am – 12:38 pm

ONTARIO HERITAGE PRESENTATION: The morning meeting started off with a presentation of an Ontario Heritage Trust Community Recognition Certificate to Martin Lalonde for the great deal of time and energy he has devoted to preserving and celebrating the French heritage culture in this area.

REPAIRS TO BRIDGE P5: Council authorized the Georgian Bay Snowriders Club to proceed with repairs to bridge P5 on the Tiny Trail, but at their own risk and cost (some of which was to be covered by a provincial grant).

REMOVAL OF RESERVE, DEAD END LANE: Council directed staff to implement the removal of the 0.3 m reserve at the end of Dead End Lane.

LAFONTAINE BEACH PARK MASTER PLAN: Council listened to a presentation by consultants of options for the Lafontaine Beach Park Master Plan, with the favoured option being to reduce the size of two of the groynes. They expressed considerable concern over the potential cost ($92,000 is estimated just for studies leading to the feasibility and permitting of this action) and raised doubts about whether there would be significant beneficial effects from doing so while the water levels remain so low.

NITRATE ISSUE IN WATER SYSTEMS AT GEORGIAN SANDS AND LAFONTAINE: Council heard a presentation from consultants on the Class EA re the water supplies at Georgian Sands and Lafontaine, which are required to meet guidelines for nitrate content in the near future. Councillor Warren expressed exasperation that the presentation did not clearly address the source of the nitrate pollution and propose means to reduce the source inputs of the pollutant.

ROAD ALLOWANCE CLOSURE: The closure of the road allowance between Conc. 20W and 21W (abutting lots 20 and 21) was requested by Blairhampton Developments. Council authorized staff to proceed with the relevant bylaw, with Blairhampton bearing all costs.

SIMCOE COUNTY RE 4-WAY STOP AND CLEAR GARBAGE BAGS: Deputy Mayor Lawrence noted that there will soon be a report to Council from Simcoe County regarding the initiation of a 4-way stop at the intersection of County Road 6 and Concession 5 in Wyevale. He also reported on an initiative to permit clear bags to be used for recycling, in addition to the traditional blue boxes.

PLANNING PUBLIC MEETINGS
There were four public meetings held under the Planning Act prior to the regular meeting. The first three dealt with relatively minor changes to the Blairhampton properties north of Conc, 20. No persons spoke to them and no objections had been registered. Each took about five minutes.

A further issue in this area arose in the morning at the Committee of the Whole when the developer proposed the closing and stopping up and the transfer of the unopened road allowance Conc. 21W road allowance. The developer is proposing to compensate the Municipality in instalments for the transfer of the unopened road allowance in order to proceed with a draft plan of subdivision, with the final payment to be made once the land is registered on title. This matter will be further discussed at the February 14, 2011 Committee of the Whole meeting.

The fourth meeting addressed a planned extension of the Copeland Woods development, involving the creation of 19 new residential lots of 1 acre each. The current zoning as “Future Development” would have to be changed to “Estate Residential – Exception”. Access would be by a dead-end extension of Overhead Bridge Road, and the subdivision would abut the boundary of Penetanguishene. Aside from the proponent, three nearby residents spoke, expressing concerns about traffic, trees and wildlife. These and other written submissions will be considered in the further approval process.

PRESENTATIONS
The Council heard an overview of how the Mental Health Centre Penetanguishene (MHCP) will be re-developed and what it will offer in community mental health care, such as the number of beds, treatment services for support and recovery, the proposed MHCP Campus and its scope.

They also heard from the consultants working on the Trails and Active Transportation Master Plan, reporting on public consultation and the public survey responses. He outlined details such as the proposed future of Tiny Trail, on-road cycling, ATV and snowmobile usage.

MAYORS’ ECONOMIC ACTION INITIATIVE
The Mayor has been attending meetings with the Mayors of Midland, Penetanguishene and. In order to move the EAI forward, endorsement of the concept in principle by the four municipalities is required, and such a resolution was passed.

PARKING AT JACKSON AND WOODLAND BEACH PARK
There is a staff proposal to make all parking spaces at these parks available on a first come basis with Resident Permit holders being allowed to park in any available parking space without paying for parking at the parking machines. Staff was instructed to develop a comprehensive consultation process to obtain public input.

CHAMPLAIN COMMEMORATIONS
Bonita Desroches, Community Recreation Coordinator, provided a verbal update on the Champlain Commemorations in 2015. Area municipalities and others are involved in the celebration efforts and a Steering Committee includes four sub-committees in charge of fundraising, events, infrastructure and archeological/historical research. She also mentioned some of the economic benefits for the area arising from the Champlain Commemoration events.

COUNTY COUNCIL UPDATE
Mayor Millar reported that the County of Simcoe has approved its 2011 Budget, involving a 1.5% increase. He noted that he voted against the motion to approve the budget and that a motion to defer the budget approval until March to review additional savings was defeated.

APPOINTMENTS TO PROJECT ADVISORY COMMITTEE SEPTAGE MANAGEMENT CLASS EA STUDY
Various appointments are needed to the Project Advisory Committee for the Septage Management Environmental Assessment Study and the adoption of the Terms of Reference for the committee. The Terms of Reference, were adopted and as Council representatives Councillor Warren was appointed as Chair, with Councillor Wishart, as alternate Chair. In addition, staff was directed to advertise for interested parties to serve as Citizen Members on the Project Advisory Committee.

HISTORICAL & HERITAGE COMMITTEE/DOORS OPEN HURONIA
Councillor Claire reported that the Historical & Heritage Committee recommends that the Copeland Hill Cemetery be a featured site in the 2011 Doors Open Huronia. Staff was instructed to complete the "Doors Open Huronia 2011 Participation Form".

The Historical & Heritage Committee also recommends that the Copeland Hill Cemetery be designated as an historical site. Council resolved to proceed with the necessary Serving Notice of Intention to Designate" in accordance with Section 29 of the Ontario Heritage Act.

LAFONTAINE PAVILION UPDATE
Councillor Warren requested an update on the development of the pavilion in Lafontaine. Henk Blom, Manager of Public Works, reported that the structure is now complete. The Lafontaine Parks and Recreation Association is responsible for raising funds for items such as the mechanical works, the septic system and washrooms.

COUNTY EASEMENT NEAR THE NORTH SIMCOE TRANSFER STATION
Councillor Warren referred to a notice in local newspapers by the County of Simcoe in respect to a Notice of Application to Expropriate Easement over lands described as Part Lots 113, Concession 2 WPR (Pts 3 and 5, Reference Plan 51R-1305). Many residents are worried that this could be near the former Site 41 in Conc. 2. He raised the point for the benefit of the public that the subject property is not near the former Site 41 but is adjacent to the North Simcoe Transfer Station in Conc. 2, Old Survey.

LE VILLAGEOIS PRESENTATIONv
Officers of the corporation appeared to provide several updates. They advised that all taxes are now up to date with the exception of the overdue loan of $15,000. They are working with township staff on a repayment schedule. It should be noted that MPAC has not yet assessed the buildings and tax liability from 2009 will ensue when that assessment is received. Concurrently they are attempting to complete a plan which would substitute securities for the required letters of credit as that facility is very expensive. Township staff will review that proposal with legal counsel to ascertain their comfort level as it is clear that the township must be kept in a secure position, equal to today.
They also requested a letter of support be sent to the Ontario government in support of their application to be accredited with a Supportive Housing designation. This designation allows residents and potential residents to apply for a subsidy to help them pay to live in the assisted facility at Le Villageois. Council agreed to send such a letter.

OFFICIAL PLAN / GROWTH PLAN UPDATE

The addition of the Ontario Places to Grow program has delayed the official plans for both the County and the Township for more than a year now. An Amendment (No.1) is now under discussion to the Places to Grow plan and that has to be completed before the County’s plan can be approved by the Province. Following that, the Township plan can be completed and approved by the county. Submissions re Amendment 1 must be in by January 31st but there is no clear timetable after that for the next steps as described above.
There will be many changes to the official plan as a result of the Places to Grow program and details are available on the township web site under Agenda – COW 2011 – Jan10, 2011 – Reports of Consultants or Third Parties.
Please note that this is an excellent presentation but it is 86 pages long.

LIBRARY FUNDING UPDATE

The librarians from Midland, Penetanguishene and Springwater presented their views re council’s decision not to allow any increase in funding. They are not comfortable with the decision and pointed out that their submission was made in August 2010 as the contract ended in Oct. 2010. Hence they were uncomfortable that this item had not been dealt with until now as they have already started to renew memberships. There was no explanation as to the delay.
After discussion, council agreed to reconsider their position and to bring this matter into the imminent budget discussions. In the interim, staff was instructed to discuss rates with the libraries to ascertain if there is any flexibility.

SEPTAGE MANAGEMENT – EA STUDY

R.J. Burnside and Associates presented their plan for public consultation in the first phases of the Tiny Septage Class Environmental Assessment. They hope that plans and alternatives can be completed in 2011, after which the next 3 phases may take another 1 to 2 years depending on the depth which the province requires. Again there is a good detailed presentation in the Jan 11, 2011 COW on the website.

COUNTY COUNCIL UPDATE

Deputy Mayor Lawrence reported that pre-budget discussions for all committees will take place at the next County Council. He noted that the County has included the sale of the former Site 41 property in its budget. He also stated the terminology used for the sale of the property was somewhat confusing and that he would be asking for clarification on the subject.

RETIREMENT – ROGER ROBITAILLE

Roger will retire on May 31st after 40 years of service to the township. His knowledge and customer service will be missed. He has provided exemplary support to the residents, staff and councils during that time.

BEACH WATER QUALITY SAMPLES

A representative from the Barrie District Health Unit presented their results from last summer. These can be viewed on the Township web site under Agenda – COW – Dec. 13, 2010.
It was noted that the readings and the postings do not always seem logical but the officer explained that the readings take 48 hours to process and, sometimes, the cause has disappeared and the posting is not necessary.

SEPTAGE ENVIRONMENTAL ASSESSMENT PROCESS

At request of council, an officer of R.J Burnside attended to update council on the process. This study was awarded last August to consider our septage disposal options and some council members seemed upset with the timetable. Other members cautioned that it is important to take the time necessary to totally understand the overall situation. The process is mandated by the Ministry of the Environment and must be followed carefully. Burnside was chosen to complete the first two phases: 1. Identify the Problem or Opportunity and 2. Identify Alternative Solutions.
There was considerable discussion as to when to engage the public in the process and officers of Burnside will be at the next council meeting to finalize the schedule.

2011 COUNCIL MEETING SCHEDULE

The schedule is posted on the Township website. Please note the following changes from standard dates -

Feb. 28 meeting moved to Mar. 3

Apr. 26 meeting moved to Apr. 29

Oct 31st Regular meeting of Council will be held immediately following the COW meeting.

LIBRARY FUNDING AGREEMENT

All three of the libraries which our citizens use requested fee increases: Springwater from $75.00 to $80.00 per household, Penetanguishene from $100.00 to $110.00 and Midland from $110.00 to $135.00. The total has been capped at $150,000 and a new cap of $175,000 was proposed.
Council decided, on a split vote, to pay only the current rates, capped at $150,000.
While we applaud fiscal restraint, this decision seems somewhat punitive as rates have not been increased since 2008. Deputy Mayor Lawrence and Councilors Wishart and Claire voted not to allow an increase while Mayor Millar and Councillor Warren opposed the motion.

BUILDING PERMIT STATISTICS

Growth continues on 2010 with the month of November up to $4.084m from $3.843m in 2009. Year to date figures increased from $23.816m to $40.973m

PAID PARKING PLAN BALM BEACH

Council requested staff to move expediently with this initiative so as to have a solution by summer 2011.

LE VILLAGEOIS LOAN

This loan, due Dec. 31, 2009 has not been repaid. Staff was instructed to contact the corporation and request an update.

NOVEMBER COUNCIL MEETINGS

The current council’s powers are limited until the end of the term on November 30th. They any not approve any expenditure over $50,000, which was not in the 2010 budget. Hence there will be little activity this month.

SERVICE AWARDS

Service Awards were presented to the following staff:
Glenn Desroches - 30 years service
Angela Pauze – 10 years
Laurel Trottier – 10 years
Shawn Persuad – 5 years

2011 BUDGET MEETINGS

Meetings are now scheduled – Jan. 17th, Jan. 27th, and Feb. 21st 2011. It is unfortunate that this process is so late this year. Many other municipalities have prepared a final draft for consideration by the new council(s) early in the term. It will be March before the budget is complete in Tiny.

MCMAHON WOODS

Council requested an update on the Ontario Municipal Board Appeal of the McMahan Woods Development. Staff reported that the Appeal has been filed with the County of Simcoe with respect to the subdivision application and filed with the Township of Tiny relative to the zoning by-law amendment application. In turn the County and the Township will be forwarding all documents relating to the proposed appeals to the OMB.
Eventually the OMB will schedule a hearing and we will watch carefully for that notice.

PROPOSED ROAD CLOSURE

A petition was received regarding the proposed winter road closure of Cote de la DaIle. Staff had previously advised that the road in question poses a safety issue to the road maintenance operators and the travelling public during the winter months. The petition challenges that position, queries the closure now after many years, wonders why there was no consultation and notes that other roads with steeper grades are maintained.

2011 DEVELOPMENT CHARGE

Council considered the report, regarding the Development Charge and approved the 2011 proposed development charge at $4,656 (up from $4,619) per household for residential units
and $15.91 (up from $15.78) per square meter gross floor area for non-residential units.

CONFIDENTIAL / CLOSED SESSION (N/A)

NOVEMBER COUNCIL MEETINGS

The current council’s powers are contained until the end of the term on November 30th. They may not approve any expenditure over $50,000 that was not in the 2010 budget. Hence there will be little activity this month.

ONTARIO – OFFICIAL PLAN UPDATE

The province has finally released the plan update that has been delaying the County Official Plan and also the Township Official Plan. There was no discussion as to when those plans would be completed but all of the information regarding the update is available at www.placestogrow.ca.

GEORGIAN DRIVE EXTENSION

This item has been before council on several occasions. The developer wrote to council requesting a postponement of work until next spring. Under the agreement he must start work by November 15th. Council decided to advise the developer that he must proceed now and complete any items which cannot be completed, due to winter weather, in the spring.

PROPOSED ROAD CLOSURE

Council considered a staff report regarding the proposed winter road closure of Cote de la DaIle. The road in question poses a safety issue to the road maintenance operators and the travelling public during the winter months. Staff was instructed to bring forward a draft resolution
at the evening meeting of Council to authorize that Cote de la DaIle be closed for winter maintenance at Concession 14 East during the winter season from November 1 to April 15. A member enquired if citizens in the area had been contacted but they had not.

GEORGIAN BAY SNOWRIDERS CLUB
A letter was received from the Georgian Bay Snowriders Club regarding the replacement of the P5 Bridge along Tiny Trail at Concession 12E.
The Club is proposing a wider bridge which will have no additional cost to the Municipality but will accommodate the trail groomer.
Staff was instructed to advise the club that the request will be deferred until such time as Council has received and reviewed the recommendations of the Trails Master Plan/Active Transportation Plan

CONFIDENTIAL / CLOSED SESSION:

VOTERS LIST: Council raised various questions about deficiencies in the Voters List produced by MPAC. There were omissions in every category – property owners, spouses, multiple owners, seasonal and permanent. The matter will be discussed after the election.
One possible solution that occurs to us is for the Township to itself send enumeration forms to every household along with tax bills early in an election year.

GEORGIAN DRIVE EXTENSION: Heated discussion arose from an article in the Midland Free Press concerning a visit Mayor Breckenridge and Councillor George Cornell paid to a developer at Georgian Drive in the 18th Concession West.
Parts of this matter remain fuzzy. What is clear is that the developer was required to extend Georgian Drive by a particular date, that he no longer desired the extension, but had failed to follow timely and proper procedure. Instead, he waited until the last moment to try to back out of his obligations. As three members of Council were convinced that if the road were not built, the Township itself could, in future, end up having to finance the road extension, the developer was required to build the road.
The unfortunate aspect of the matter was that no way was found to avoid the felling of many trees for a road that neither the developer nor the residents of Georgian Drive want.

SEPTAGE DISPOSAL ON FIELDS: Two officials from the MoE in Barrie attended to shed light on the licensing of the spreading of septage on fields. Chris Hyde, District Supervisor, said that spreading is safe if the soil and the hydrogeological assessments are appropriate. A private owner in the 17th Concession East has had 6 hectares approved for spreading and another in the 15th Concession East has had 8 hectares approved. The latter is the property that prompted a presentation at the previous meeting of Council. The license for this property expires in November, but may be renewed.
Hyde observed that they do more follow up tests in Tiny than elsewhere and that the rate of spreading has been reduced in Tiny. He said that in future the Township would be notified when a landowner applies for a license to permit spreading.

ENCROACHMENTS AND HARASSMENT AT ASSELIN BEACH: Council received a letter from a resident in Concession 17 West, who wrote on behalf of 16 other residents. The letter outlined steps taken by these residents both last year and this to deal with alleged encroachments and described the harassing of beach users at Asselin Park. The steps taken included the submission of a map showing alleged encroachments, a list of them, a meeting with Roger Robitaille, head of Planning. The alleged encroachments include a marine railway, boats, decks, planter, flag pole, horseshoe pits, hammock, fire pits, gardens, rock walls, lighting, furniture etc.
The letter requested a site inspection to confirm the encroachments, their removal, construction of a fence to define the public parkland, and “Asselin Park” signage. Council left the matter in the hands of staff, with the understanding that legal advice would be sought and that the incoming Council would deal with the matter.

HEALTH UNIT’S SWIMMING WATER SAMPLE RESULTS FOR TINY: Following a written request from the president of FoTTSA, Councillor Claire asked for the results of the Health Unit’s sampling of swimming water at public beaches in Tiny. Council instructed staff to ask the Health Unit either to forward the sample results for the summer or to come and review the results with Council.

Following a written request from the president of FoTTSA, Councillor Claire asked for the results of the Health Unit’s sampling of swimming water at public beaches in Tiny. Council instructed staff to ask the Health Unit either to forward the sample results for the summer or to come and review the results with Council.

CONFIDENTIAL / CLOSED SESSION: 9:37 am to 10:07 am with John Burzo of Burger, Rowe in attendance

SEVERN SOUND SUSTAINABILITY PLAN

Doug Luker, CAO, presented an overview of the Plan. There is considerable detail on the Tiny website under today’s agenda tab. The steering committee is trying to solidify a workable structure and requires $6000 per annum for the next four years from each of the eight member communities. SSEA has not been able to obtain any grant monies. This is a very ambitious undertaking and we encourage you to read the website information as there will be many opportunities for residents to participate in committees.

ACCESSIBILITY ADVISORY COMMITTEE

A comprehensive report was presented detailing many suggested improvements to township facilities. Small items that can be done right away were highlighted and major items will be considered during the 2011 budget meetings.

SEPTAGE DISPOSAL ON FIELDS

Discussion was held regarding field disposal of septage as a result of a presentation by Jurgen Pape at the previous meeting. Council directed staff to request MoE officials to attend the next Committee of the Whole meeting and address the criteria for selecting a field, the duration of a license and the methods of measuring saturation of a field.

BUILDING PERMIT STATISTICS

Strong growth over last year continues with the month of August increasing from $1,799,000 in 2009 to $6,152,000 in 2010. For the year to date the increase is from $14,607,000 in 2009 to $27,323,000 in 2010.

LAFONTAINE BEACH MASTER PLAN MEETING

The second public meeting will be held in the Council Chambers on November 6, 2010 from 10 am to noon.

NO PARKING ON BLAIR LANE (CAWAJA)

As a result of concerns expressed in a petition from the residents of Blair Lane, Council decided that there is to be No Parking on that narrow, dead-end lane.

CONFIDENTIAL / CLOSED SESSION: N/A

PHRAGMITES UPDATE: Although it was not discussed at the meeting, we learned that the MoE and MNR did approve spraying and/or wicking at the 8th Concession Road Allowance parkette and this was completed early in September. As each location requires a specific proposal and approval, staff is now preparing more applications and it is hoped that all sites will be approved in preparation for a spraying program next spring.

Draft Financial Statements and Audit Committee: Glenn Ventrcek and Kathy Black of BDO Dunwoody presented their assessment of the Township's 2009 Draft Financial Statements. Municipal assets such as bridges and roads will now be listed as capital assets and will be depreciated over their useable lifespan rather than being expensed in the year that they are constructed. This is due to new provincial guidelines for municipalities and should more accurately reflect their asset base.

CHAMPLAIN COMMEMORATION: Peter Hominuk, Executive Director of La Cle d'Ia Baie, provided an update of plans for the commemoration of the 400th anniversary of Champlain's arrival in New France and Huronia in 2015. The original steering committee was not effective and is now disbanded. Funding from a Trillium Foundation grant has been spent. His goal is to present this initiative to the four surrounding municipalities in an effort to develop a new steering committee comprised of La Cle d’la Baie, Southern Georgian Bay Chamber of Commerce, North Simcoe Community Futures Development Corporation and the Wendat nation. The new committee will then seek further sources of funding.

SITE 41: At this meeting, Council passed a By-law amending the Township’s Official Plan. The amendment redesignates Part of Lots 10 and 11, Concession 2 East from the “Open Waste Disposal Site” to the original “Agricultural” designation. Once the County approves the amendment, Site 41 will be farmland once more.

CONFIDENTIAL / CLOSED SESSION: N/A

MAYOR’S CHARITY GOLF TOURNAMENT: Mayor Breckenridge announced that the Charity Golf Tournament attracted 66 golfers and raised more than $5,000 for the Huronia Museum and the Huron Ouendat Village.

STEWARDSHIP COMMITTEE FOR WOODLAND BEACH PARK: Community Stewardship Committees similar to the one that keeps an eye on the Bluewater Park are to be set up for each of the major shore parks after a new Council is elected. However, it was felt that a committee is needed right away for Woodland Beach Park, so an interim committee is to be struck, with terms of reference similar to those of the Bluewater Dunes Restoration Advisory Committee.

ZER0-BASED BUDGETING / DATES OF BUDGET MEETINGS: Four members of Council – Councillors Nigel Warren, André Claire, and George Cornell, plus Deputy Mayor Lawrence -- all made points in support of zero-based budgeting, and in particular in support of having one department tackle it during the next budget period. Treasurer Doug Taylor was open to the idea and the Recreation Department was selected for the experiment. According to Taylor, some of the principles of zero-based budgeting are already in play in the budget process in Tiny Township.
Budget meetings are to begin at 9 am on January 17, 2011, February 7, 2011, and February 21, 2011.

ANOTHER PHRAGMITIES UPDATE: There’s still no confirmation in writing from the relevant ministries permitting the Township to spray the Phragmites at the 8th Concession beach road allowance The Manager of Public Works (Henk Blom) knows that the plants are now in bloom. His fall back plan is to have the seed heads clipped and the plants left standing in case spraying is eventually allowed. Once permission has been received for the 8th, applications will be made for the spraying of stands of Phragmites elsewhere on Township property, so that a plan can be in place for next year. Meantime, the Works Department intends to cut the Phragmites on all Township properties on the shore.
[We hear that the Phragmites at the 8th has been treated, so permission must have been received.]

SITE 20 RESOLUTION / STATUS OF CLOSED LANDFILLS: Zoning issues regarding the closed landfill on Part Lot 15, Concession 14 West have reached a reasonable conclusion. The landfill area is to be designated and a setback of 30 metres to be established around it. Only one property is affected. The report from Genivar Consultants is to be released to the involved property owners.
The Township’s Chief Planner, Roger Robitaille, commented that of 36 closed landfills on the County’s list for Tiny Township, only 13 remain to be resolved. However, as these same landfills have been cleared a couple of times before, he has opened a file on each one for future use if needed. He intends to supply details in a report to Council.

BUILDING PERMIT ACTIVITY: July building activity was up as compared with July last year. Building activity has been vigorous this year -- $21,171,000 to the end of this July, as opposed to $12,808,000 for the same period last year.

COUNCIL AND THE COMMITTEE OF ADJUSTMENT: At this meeting, Council learned for the first time that it may, if it wishes and time permits, make a recommendation regarding a particular case to the Committee of Adjustment.

PUBLIC MEETING ABOUT THE PROPOSED McMAHON SUBDIVISION: At this well-attended public meeting regarding a proposed subdivision on the northeast corner of Concession Road 4 West and Crosslands Road, the developer’s planner Darren Vella presented the proposal – 51 lots on 35 hectares of land zoned as future development in 1977, 19 hectares of retained woodland, two entries off Tiny Beaches Road South.
Surrounding communities then presented their concerns. Tim Cane of Jones Consulting, who spoke on behalf of the Bluewater Dunes Ratepayers’ Association, raised 10 questions, among then whether the development truly conforms to the various planning documents including the Provincial Policy Statement, the County Greenlands Policy with its 20-lot maximum and the Township’s Environmental II overlay, the regional ANSI on the site, and Township policies put in place in the years since 1977.
Irene Wilson, President of Bluewater Georgina Wendake Beaches Association, spoke about the cumulative impact on the environment of development of existing vacant lots, of the 66 lot Montabello development on Concession 5, and of this proposed development of 51 lots. She questioned the validity of the traffic study, which was done on a cold May weekend rather than at a time of peak use in July or August. She asked whether the aquifer could support all this development, questioned whether pedestrian traffic to and from the beach could be managed safely, noted that the estimate of 2.5 individuals per household would probably be well below actual use in summer months.
Ian Ferguson, a resident at Bluewater Georgina Wendake Beaches, brought a map showing that the ANSI and the County Greenlands Policy cover the entire property, not just the Nipissing Ridge part of it. He quoted from a series of letters regarding the requirement that no more than 20 lots could be build on County greenlands.
Area residents, Bob Harper and Colleen Stanton, also spoke to the issue, notably about the need for more detailed testing of effluent from the closed dumps on the property.
And Kate Dewey, also an area resident, asked whether a proper archeological study had been done as many first nations artifacts had been found on the property.

CONFIDENTIAL / CLOSED SESSION: 2:06 pm – 4:12 pm. Jill Doherty of WeirFoulds was in attendance.

PHRAGMITIES UPDATE
Staff advised that they met with MNR last week at the 8th Concession road allowance beach park, which is the test site. They received verbal approval to spray and/or wick the weeds and expect written approval this week. As soon as that is obtained they will submit applications for the other municipal sites which require work.

SEPTAGE MANAGEMENT MASTER PLAN
After another long discussion (for the earlier discussion, see the Report on Council for July 26, 2010), Council decided to award the contract to RJ Burnside and Associaties Ltd. Councillor Claire and Deputy Mayor Lawrence withdrew their previous demand that this RFP be retendered. Council decided not to accept staff's recommendation of a bid of $134,000 and accepted the Burnside bid of $87,721. Staff had based their recommendation on a superior communication plan but Council decided that, if necessary, they would hire a communication consultant to assist Burnside. They believe this will be less expensive and both firms were rated equally for their technical expertise.

LETTERS SENT TO 1,000 HOUSEHOLDS
Mayor Breckenridge advised that she was updated at a recent SSEA meeting about Drinking Water Source Protection under the Clean Water Act. According to the Township Minutes for the Committee of the Whole Meeting on August 9, letters identifying potential threats to municipal water systems have been sent to 1,000 Township of Tiny residents. Information is available at HYPERLINK "http://www.ourwatershed.ca" www.ourwatershed.ca and on the Township website.

CONFIDENTIAL / CLOSED SESSION: 3:15 pm – 3:47 pm

HOSPITAL UPDATE
Paul Hendrich, the CEO of Georgian Bay General Hospital, provided an update about the Hospital. Significant progress has been made over the past year: a balanced budget has been achieved as were great improvements in Emergency Department wait times (which are now among the shortest 10% in the province). In addition a full strategic plan and long term assessment system have been introduced. He noted that the two existing facilities are aging and would require approximately $80 million to maintain over the next 20 years, according to an assessment that the Province provides to all hospitals.

BUILDING ACTIVITY
The month of June continued the positive trend in activity. June figures grew from $3,552,000 in 2009 to $5,917,000 in 2010. Year to date totals increased from $9,793,000 to $17,566,000.

McMAHAN WOODS DEVELOPMENT
Council continues to be in an awkward position as the County still has not decided on how many lots it will allow, pending receipt of the Province's growth plan. Regardless, the County continues to ask the Township to proceed with a public meeting. Council was reluctant to do so when the issue of the allowable number of lots has not been resolved: it could be as many as 51 or as few as 20. The developer has the right to go to the Ontario Municipal Board (OMB) at this time. If the Township were to hold the public meeting then members of the public would be allowed to appear before the OMB. If a public meeting were not held then members of the public could not appear at the OMB hearing. That being the case, Council decided to proceed with a public meeting.

SEPTAGE MANAGEMENT MASTER PLAN
Council had requested staff to obtain tenders for a Septage Management Master Plan. The Master Plan would address Phases 1 and 2 of a Class Environmental Assessment Process. A Request for Proposals (RFP) was prepared and eight proposals were submitted.

A confusing discussion ensued. Councillor Claire and Deputy Mayor Lawrence were very upset that one individual was not asked to submit a proposal despite his request to be notified when the RFP was available. Staff acknowledged that this was an oversight. (We note that the information was on the Township web site and we would think that interested parties would be monitoring this site. The fact that eight companies did bid supports our thought.) The aforementioned members were insistent that the RFP process be redone.

Councillors Warren and Cornell, as well as staff, pointed out that it would be difficult to go back out with an RFP when the bids are now public information. After much redundant debate, the vote was 3 to 2 with Mayor Breckenridge voting with Councillors Warren and Cornell. The decision was for all members of Council to review the RFP for discussion at the next meeting.

PHRAGMITIES UPDATE
Staff advised that they are meeting with the Ministry of Natural Resources and the Ministry of the Environment during the first week of August to try to obtain approval to spray. If they are not successful, cutting will continue early in August.

CONFIDENTIAL / CLOSED SESSION: 1:09 pm – 2:07 pm with John Barzo, Andrew Heal and Alan J. Worobec. Also 2:50 pm - 2:59 pm

McMAHAN WOODS DEVELOPMENT

Officers of this development requested an oral hearing to discuss their request that a public meeting be scheduled. Council has deferred the request until they can receive a staff report. At present, Simcoe County Council still has not made a decision on the number of allowable lots.

CAWAJA BEACH PARKING STRATEGY

Members of this Beach Assocaition made a presentation at the previous meeting. They proposed to have all roads in their area designated as No Parking and to allow a maximum of 35 permit parking spots. As beach ownership at Cawaja is shared by the Association and the Township, Council did not agree with this request and instructed staff to continue to work with the community toward a mutually agreeable solution. Apparently no resolution has been reached over the past three years regarding this situation.

SITE 41 CELEBRATION

Council approved an in-kind municipal contribution for this Celebration (signs, picnic benches, garbage containers, barriers).

GEORGIAN SANDS WATER MAIN PROJECT

The first phase of this project is complete and Council decided to continue with the project until all of the available grant money is exhausted. An additional $826,452 (2/3 grant money, 1/3 township contribution) will be utilized to replace watermains on Desroches Trail, Gignac Court, Concession 16 West and Concession 15 West.

LAFONTAINE BEACH MASTER PLAN

The first public meeting was held on July 10th to seek unput from the public. According to Councillor Cornell there were approximately 60 people in attendance and the most discussed topic was better access to the water. Consultants are preparing a report and there will be a further public meeting on September 11 in the Council Chambers to discuss their recommendations and the issues which must be addressed with the relevant government agencies.

CONFIDENTIAL / CLOSED SESSION: 12:48 pm – 1:06 pm.

LAFONTAINE PAVILIONv
Staff presented an overview of the proposed reconstruction of the Pavilion in Lafontaine at the evening meeting. Construction will start in July immediately following the Festival du Loup. Members of the Lafontaine community in the audience seemed to understand the need to raise funds to complete the structure and the ancillary building.

CHAMPLAIN CROSS SITE

Council heard two presentations about the future of this site at previous meetings and were prepared to discuss the options at this meeting. However a communication was received from the Archdiocese that owns the land stating that there would be no changes at this time.

SENIORS’ CENTRE FOR NORTH TINY?

Council received a presentation at the previous meeting outlining the need for a seniors/commmunity centre in the Sawlog Bay area of the northeast quadrant of the Township. They directed staff to ascertain whether the proposed site is suitable for a building. They also asked for clarification as to whether this would be a seniors’ center or a combined seniors’/community center.

MARRIAGE SOLEMNIZATION NOW AVAILABLE

A retired justice of the peace has moved into the Township and Council approved a by-law authorizing him to perform marriages. This is a service offered in many other municipalities.

SEPTAGE PROJECT UPDATE

Tenders have now been received for the required environmental study. The eight tenders ranged from $56,000 to $215,000. Staff, aided by a consultant, will review the bids to confirm that all parties understood the tender. Results should be available for the July 26th meeting of Committee of the Whole.

FINANCIAL MANAGEMENT

Council approved a reallocation of budgeted funds to the Legal and
Surveying Budget:


$160,000 is to be redirected by deferring the Strategic Plan Encroachment Removal 2010 capital project ($80,000) and by contribution from the Capital Expenditure Reserve ($80,000).


While we acknowledge that cost overruns are unavoidable from time to time we disagree with the transfer of capital reserves to the operating budget. At 2010 budget time Council stated that one of their objectives was to rebuild the capital reserves but that seems to be forgotten. An alternative to the reallocation would be to accept a budget overrun in the income statement, which, in our opinion, is more transparent. We also believe the discussion of the transfer should have been held during the public section of the meeting.

LAFONTAINE BEACH PARK MASTER PLAN MEETINGS

Two public meetings will be held to seek input to this master plan. The first is scheduled for July10th from 10:00 am to 12:30 pm. And the second will be held on Sept. 11th. Both will be in the Council Chambers.

BATTLE OF BRITAIN AIR SHOW

An interesting show featuring World War II aircraft will be held at the Huronia Airport on July 17 and 18, 2010.

CONFIDENTIAL / CLOSED SESSION: 1.50 pm – 2:35 pm.

SEPTIC RE-INSPECTION UPDATE

Residents undergoing re-inspections this year have expressed concern about tank pump outs completed in 2008 when only those done in 2009 or later are acceptable. In response, it has been decided to give those residents until July 2011 to submit a new septic tank pump out, i.e. three years since their last pump out. Indications are that residents are satisfied with this compromise.

RURAL CONNECTIONS BROADBAND PROGRAM

As reported previously, the CRTC has an application to ensure that all parts of Ontario have high speed coverage by 2013. As an option, the provincial govenment is now accepting applications for the next segment of its program. The County of Simcoe is not eligible to apply as it received an earlier grant, but has offered to act as project manager and complete the application for all areas if Tiny Township as the lead name. Council has accepted the County’s offer. The grant is for 1/3 of the expense. In previous tranches, the carriers have paid the other 2/3 of the costs. That is less likely this time as the areas not covered have fewer households to subscribe. Council is aware of this limitation but, properly, decided to apply for the grant and ascertain next steps if they are successful.

PURCHASE OF PROPERTY OWNED BY THE NORTH SIMCOE ANGLERS AND HUNTERS

Considerable time has been spent in camera at recent meetings and we have now learned why. In the evening meeting, Council approved a motion to proceed with negotiations to purchase the property owned by the North Simcoe Anglers and Hunters on the 8th Concession Road. This includes roughly 55 acres and a modern building of approximately 6000 square feet. The primary use of the facility will be as a community centre for Wyevale and Perkinsfield. Wyevale residents have been petitioning Council for a suitable meeting location in recent months.
The purchase price will not be announced until negotiations are complete.

In another closed session Council decided to open the Wendake road allowance from Karen Road to Oriole Lane. This will permit access to two lots which are currently "land locked".

UPDATE RE LAFONTAINE PAVILION

Staff has continued to work hard on a solution to this longstanding problem. Discussions with the federal officer responsible for the grant revealed that "substantial completion" of the project by the final date is acceptable. This means that the outer shell and the ancillary building must be erected but that not all of the inside work – i.e. washrooms, rink fencing etc -- has to be complete. Given this, staff advised that a new structure of 50’ by 170' on the new location could be constructed for approximately $585,000 including taxes. This figure represents the lowest quote received with a number of items removed. Any money left from the $660,000 total would be used to finish the project. Council suggested that further monies would not be provided and that residents could consider fundraising for outstanding items. This option eliminates the risk that retendering might not result in positive results and allows this project to move on. Council voted to proceed with this option as soon as the federal officer has confirmed the above-mentioned conversation in writing.
Staff are to be commended for the diligence they have shown on this project.

BUILDING ACTIVITY UP

The month of May continued the positive trend in activity. Monthly figures grew from $1.658 m in 2009 to $4.375 m in 2010. Year to date totals increased from $5.886 to $11.649 m.

MAYOR'S CHARITY GOLF TOURNAMENT

This event, orginally planned for June19th, has been moved to August 21st at Balm Beachway golf course. The charity supported this year is the Huronia Museum.

HST – SOME GOOD NEWS

The Treasurer has completed an analysis of the HST impact on the township expenses and estimates, using 2009 expenses, that the township will have a net gain of about $72,000.

SUMMERAMA 2010

A Public Information Meeting will be held on July 3rd at 10.00 a.m. in the Council Chambers at the Township offices.

WEST NILE VIRUS NEWS

The Township has been assigned a “Tier 3” rating by the Dept. of Health. This is the lowest level and suggests that no actions are required but that there will be ongoing monitoring.